Features
A comprehensive list of PartsBox functionalities

Parts Inventory
Track every part you use — how many you have, where it is stored, and what your inventory is worth — and find any part instantly.

Linked and local parts — Link a part to live distributor data, or keep a fully local part you control.
Sub-assembly parts — Turn a project into a part you can stock and build into other products.
Units of measure — Buy, stock, and use parts by length, weight, area, volume, or piece.
Custom fields — Add your own fields to any record, indexed for search.
Attachments — Attach datasheets, CAD models, and documents to any record.
Internal part numbers — Assign your own company part numbers.
Stock tracking — Track stock levels and history per part and location, with low-stock warnings.
Inventory value — Value your stock and report what your inventory is worth.
Instant search — Search the whole database by name, MPN, manufacturer, description, footprint, or custom field.

Substitutes
Substitution at three levels — a reusable group of interchangeable parts, a part-level list, and a single BOM line — carried through pricing, purchasing, and builds.

Meta-parts — Group interchangeable parts into one part that can source from any member.
Part substitutes — Give a part its own list of approved substitutes.
BOM substitutes — Set a substitute for a part on a single BOM line.

BOM Pricing
Import a BOM and price it from live distributor offers, accounting for price breaks, minimum order quantities, order multiples, and currency.

BOM import — Import a BOM from KiCad, Altium, EAGLE, or CSV, and match each line to a part.
Automatic BOM pricing — Gather distributor offers for every line and pick the best by effective price.
Price breaks and order rules — Account for price breaks, minimum order quantities, and order multiples.
Multiple currencies — Price and purchase in more than one currency, with conversion.
Non-part entries — Add services, labor, PCBs, and packaging as BOM lines.

Purchasing and Receiving
Turn BOMs and shortages into purchase lists and orders, then receive them by scanning.

Purchase lists — Build a purchase list from BOMs and shortages.
Purchase orders — Group purchases by vendor, place orders, and upload a cart to a distributor.
Vendor rules — Set preferred vendors and sourcing rules.
Order tracking — Track order status, delivery date, and invoice number.
External offers — Add your own local offers alongside distributor offers.
Barcode receiving — Receive whole or partial orders by scanning.

Production and Builds
Turn a project into a batch of devices, in one pass or in stages, and record every build down to the stock and lots it consumed.

Builds — Build a project into devices and deduct the parts it uses from stock.
Multi-stage builds — Build a BOM in stages, a subset of lines at a time.
Advanced builds — Override the quantity and choose the stock source for each BOM line.
Attrition — Add per-part attrition so process waste does not become a shortage.
Pick lists — Print a pick list for the floor.
Build history — Record every build and its configuration, down to the stock and lots consumed.
Serial numbers — Track each device by serial number.

Lot Control and Traceability
Track stock as distinct lots for accurate per-lot cost and inventory value, with two-way traceability and an audit trail.

Lot control — Keep reels, cut tape, and batches as separate lots, each with its own quantity, location, cost, and usable-for-production status.
Traceability — Trace forward from a supplier lot and backward from a built device.
Audit trail — Keep a change record of every operation for audits and recalls.
Title 21 CFR Part 11 compliance — Meet U.S. FDA requirements for electronic records and signatures.
NIST security rules — Enforce NIST SP 800-63B AAL1 authentication rules.

Labels and Scanning
Give every object a unique code, print labels for it, and scan it with a phone or a scanner.

ID Anything™ — Give every object a unique, human-readable, scannable code.
Label printing — Print Zebra and ZPL labels for parts, lots, locations, orders, projects, and builds.
Barcode scanning — Scan a part, lot, or location to find it or act on it, with a USB scanner or your computer's camera in the browser.

Integrations and Data
Use your parts inside your CAD tool, drive PartsBox from the API, share it across a team, and export everything as JSON.

KiCad integration — Use your PartsBox parts inside KiCad.
Altium integration — Use your PartsBox parts inside Altium.
Public API — Automate PartsBox and run it as the inventory system of record behind your own tools.
Zapier integration — Connect PartsBox to other apps through Zapier.
Multiple users — Share one organization database across a team.
Role-based access control — Define roles down to single operations.
Data export — Export everything you entered as a single JSON file, with no lock-in.
Multiple languages — Use PartsBox in any of the supported languages.

Across PartsBox
Features that work the same way on every table and every kind of record.

Table filtering — Filter any table by column values, tags, and full text.
Saved presets — Save a filter or a column layout as a named preset, kept personal or shared company-wide.
Configurable tables — Choose, reorder, and resize columns, and set the default sort, on any table.
Table export — Export any table to CSV or PDF.
Bulk operations — Select many rows at once and act on them together.
Tags — Tag any kind of record, with automatic tags from part specifications.

See which teams use PartsBox and for what, by organization and by task. (Use Cases)

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