Booking a delivery into stock by hand is slow: you retype part numbers, quantities, and prices from a packing slip, and every retyped field is a chance to get it wrong. PartsBox receives an order by scanning instead.
Scan a distributor's barcode on an incoming part and PartsBox reads the part, the quantity, and the price from the label, then receives that line against the order and adds the stock. Receive the whole order at once, or part of it, into a storage location. Partial deliveries are normal: PartsBox receives what arrived and keeps the rest of the order open until it comes.
Scanning is one of three ways to receive. The order's receiving screen books all or part of an order into one location with a few clicks, and the add-stock dialog on a part offers the open order and pre-fills quantity and price. Use whichever fits the delivery: the receiving screen for a clean full box, scanning for a mixed one.
PartsBox matches a scanned bag label to its order line. The customer reference is the surest match. When you export a cart, PartsBox writes the ID Anything™ code of each order line into the customer reference column. DigiKey prints that code on the bag label.
PartsBox matches a label without a customer reference by its other fields. PartsBox finds the order by the distributor's order number, which you enter on the order in PartsBox. PartsBox finds the line by the distributor part number or the manufacturer part number (MPN). When more than one line can match, PartsBox shows the open order lines for the part and you pick one.
The quantity on the label is the quantity received. When a distributor ships one line in two bags, each scan receives the quantity in that bag. The rest of the line stays open until the next bag arrives. Print the order's own code on the paperwork, and one scan opens the order on any computer.
A part measured by length, weight, or volume arrives as whole vendor packages — a reel, a spool, a container. PartsBox converts each received package into the part's own unit using its package quantity, so receiving two spools of 10000 mm adds 20000 mm of stock.
Receiving against an order is part of purchasing, which starts on the Essentials plan. Booking stock by scanning a barcode without an order — the general mechanism, the supported label types, and the scanners that work — is covered under barcode scanning, where a USB scanner works on every plan, including the free Maker plan.